Invoice Automation · South Africa

Stop Chasing Payments.
Automate Your Invoices.

Automatically generate, send and track quotes and invoices — with PayFast integration so your clients can pay instantly online. Built for South African small businesses.

  • Auto-generate invoices & quotes from your data
  • PayFast integration — pay by card, EFT or Instant EFT
  • Automated payment reminder emails
  • Reconciliation and overdue tracking
  • Works with Google Sheets or your existing system
Get a Free Quote See How It Works
The Process

How Invoice Automation Works

A seamless pipeline from quote to payment — fully automated, fully South African.

1

Trigger from your data

A new row in your Google Sheet, a form submission or a scheduled date triggers the automation. No manual entry required.

2

Invoice or quote is auto-generated

A professional, branded invoice PDF is created with all the correct line items, VAT calculations and your business details — in seconds.

3

Emailed automatically to your client

The invoice is emailed directly to your client from your email address — with a personalised message and a Pay Now button linked to PayFast.

4

Client pays online via PayFast

Your client clicks the link and pays via credit card, EFT or Instant EFT — no manual bank details needed, no delays.

5

Status updates & reminders

Payment status updates automatically in your records. Unpaid invoices trigger scheduled reminder emails — so you never have to follow up manually again.

Features

Everything In One System

All the billing automation features your South African business needs — without the enterprise price tag.

Auto-Generate PDF Invoices

Branded, professional PDF invoices created automatically with correct line items, VAT at 15% and payment terms.

Automated Email Delivery

Invoices and quotes are emailed directly from your address with a personalised message and instant PayFast payment link.

PayFast Integration

Clients pay via card, EFT or Instant EFT. Payment confirmation updates your records automatically via PayFast ITN.

Automated Reminders

Unpaid invoices trigger scheduled reminder emails at 7, 14 and 30 days — without you lifting a finger.

Reconciliation Reports

See paid, outstanding and overdue invoices at a glance in a Google Sheet dashboard updated in real-time.

Quote to Invoice Conversion

Send a quote, client approves, and the system automatically converts it to a tax invoice and collects payment.

Ideal For

Who Uses Invoice Automation?

Any South African business that invoices clients manually is losing time and money. Here's who benefits most:

Freelancers & ConsultantsStop building invoices in Word. Get paid faster.
Service BusinessesPlumbers, electricians, IT support — automate recurring billing.
Subscription BusinessesMonthly recurring invoices sent and tracked automatically.
Property ManagersAutomate levy, rental and maintenance invoicing.
Event CompaniesQuote, invoice and collect deposits automatically.
Agencies & StudiosProject-based invoicing with milestone payment tracking.
Pricing

Simple, ZAR-Priced Plans

No per-invoice fees, no user limits, no surprise costs. Just flat monthly pricing for South African businesses.

Starter

Perfect for freelancers and small businesses sending up to 50 invoices per month.

R200 / month
+ R500 once-off setup fee
  • Auto-generate invoices & quotes
  • PayFast payment link integration
  • Email delivery from your address
  • Automated payment reminders
  • Basic Google Sheets dashboard
  • Up to 50 invoices/month
Most Popular

Growth

For growing businesses that need full automation, reconciliation and multi-user access.

R450 / month
+ R800 once-off setup fee
  • Everything in Starter
  • Quote → Invoice auto-conversion
  • Full reconciliation & reporting
  • Overdue escalation workflows
  • Up to 250 invoices/month
  • Priority WhatsApp support

Enterprise

High-volume businesses with custom workflows, multiple entities or integration with accounting software.

Custom pricing
Get a tailored quote
  • Everything in Growth
  • Unlimited invoices
  • Custom workflow design
  • Multi-entity / branch support
  • Accounting system integration
  • Dedicated account manager
FAQ

Invoice Automation Questions

Invoice automation uses software to automatically create, send and track invoices and quotes without manual effort. Triggers can include form submissions, Google Sheet entries or scheduled dates. It eliminates manual admin and ensures you never forget to invoice a client.
Yes. Every invoice includes a Pay Now button linked to your PayFast account. Clients can pay by credit/debit card, EFT or Instant EFT. When payment is received, PayFast sends an ITN (Instant Transaction Notification) which updates your records automatically.
No. Once we've set it up, you just add client and invoice data to your Google Sheet (or form) and everything else happens automatically. We provide a simple walkthrough during onboarding and are available via WhatsApp for support.
Yes. We design the invoice template with your logo, brand colours, business details, tax number and banking details. The output is a professional, branded PDF that represents your business correctly.
Most invoice automation systems are live within 5–10 business days from when we receive your branding assets and PayFast credentials. The Growth plan with reconciliation reporting typically takes 7–14 days.

Ready to Stop Chasing Payments?

Get a free, no-obligation demo and quote for your South African business. Be automated within two weeks.

Get a Free Quote Call / WhatsApp